Tree Board May 7, 2021

Detailed briefing

Tree Advisory Board — May 7, 2021 ATTENDEES: Sue Stewart, Jackie Rappelsberger, Nancy Rondell, Becky, and Karen were recorded in the roll call; additional participants spoke during the meeting. - The board approved the previous meeting minutes by roll-call vote. It then focused almost entirely on organizing an upcoming Arbor Day-related tree-planting event. - Members agreed to use “Arbor Day Fest” in publicity. Plans included website and social-media promotion, posters around town, a possible Harbor Light notice, possible PNR outreach, and a sign at the farmers market. A rain date of July 3 was mentioned for posters. - The board discussed using a QR code and shortened web address to limit paper handouts, while keeping a small number of printed materials available for people seeking information on donated trees and possibly street-tree planting. - ReLeaf Michigan was expected to handle participant sign-up and may require waivers. Sue said she would confirm the waiver process. This was identified as especially important if National Honor Society students participate, because they may be minors. The number of student volunteers was not confirmed. - Ben reported that red oak and red maple bare-root seedlings were expected and that up to 200 seedlings could be bagged with available materials. Members discussed having volunteers bag seedlings on the morning of the event. The discussion referenced roughly 15 to 17 planted trees, but did not establish a final count. - Event logistics discussed included five tables, sanitizer, a water jug, a trash can, possible music, donated socks, and 30 donated bars from Karen’s sister’s bake shop. Becky was awaiting Josh’s response on whether socks would be distributed at the event or redeemed at the outfitter. Members also discussed, without final resolution, a donation jar and Arbor Day bracelets. Worth watching: - ReLeaf Michigan’s waiver and registration requirements need confirmation before volunteers, particularly minors, participate. - Watering arrangements for newly planted trees remain unresolved; members discussed Gator bags, city equipment, and alternative water sources. - Final volunteer numbers, the final tree count, and sock-distribution details were still pending. Upcoming: The board agreed to skip its May 21 meeting and coordinate remaining Arbor Day Fest details individually; July 3 was mentioned as a rain date. Why it matters: The event is intended to support tree planting while connecting residents and volunteers with the city’s tree-related programs.

No open public follow-ups are linked to this meeting yet.