Public meetings
A running list of commitments, follow-ups, and unresolved tasks interpreted from Harbor Springs public meeting records and reviewed before publication.
These action items are derived from unofficial meeting transcripts and are not official city records. Verify against official city sources before relying on them.
Matching items
84
of 84 public open
In progress
0
Past due
0
Quiet 90+ days
1
May be done, blocked, or overcome by events
Jamie Melke offered to review other cities event-policy models and turn examples into a digestible chart for a future Parks packet
Source meetings
- Add 2nd Street area to the list for future street tree planting.
Source meetings
- Public Works to inspect the deteriorating tree in the park on 2nd Street.
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- Contact Tip of the Mitt to assist with rain garden project.
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- Plan community planting day for rain garden with local partners.
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- Prepare for August meeting to review progress on projects and schedules.
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- Write and send a thank-you note to Janice Shackelford for her public comment and engagement.
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- Initiate outreach to school officials to discuss environmental projects and potential involvement.
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- Contact Sarah Ford at the Community Foundation regarding grant timing for rain garden.
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- Planning Commission to ensure zoning code amendments avoid spot zoning and maintain consistency across districts.
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- Planning Commission to consider requesting City Council to extend moratorium if zoning revisions are not finalized by moratorium expiration.
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- Planning Commission to hold special meeting on July 30, 2026, to review draft zoning ordinance language.
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- Planning Commission to review and approve revised drainage plans for 300 Lake Street Harbor Market before final approval.
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- Planning Commission to explore establishment of architectural review committee and standards.
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- Beckenreuther to draft zoning ordinance language reflecting agreed building height limits, massing controls, parking definitions, and accessory use clarifications.
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- Planning Commission to clarify definitions related to parking, including residential parking and private parking lots.
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- Planning Commission members to prepare specific proposed language for remaining zoning topics (stormwater, architectural standards, historic character) for future meetings.
Source meetings
- Add a safety checklist for all parks as part of the master plan and future maintenance protocols.
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- Include event type definitions and review event policies at the next board meeting.
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- Contact the health department to improve communication and testing protocols for beach water quality.
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- Continue legal review and coordination with police to finalize and implement the harassment exclusion ordinance.
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- Distribute and schedule social media polls to gather community feedback on parks and events, with adjustments to format for authenticity.
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- Reach out to the family who donated the commemorative rock to discuss relocating it near the new Japanese maple tree in Child's Park.
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- Prepare informational materials for community engagement related to the master plan, targeting events like Fall Fest and the farmers market.
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- Conduct an after-action review of the bathroom renovation project to identify failures and hold contractors accountable.
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- Assess staffing needs and resource allocation for parks and public works to improve maintenance and operations.
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- Monitor progress on the Kiwanis building project to ensure proper contracting and avoid past renovation issues.
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- Add board member resignation to official records and begin recruitment for replacement.
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- Chris to continue as staff liaison and oversee tree management plan development.
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- Molly and Carol to coordinate calls to local tree suppliers and removal companies for tree donations.
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- Continue updating and refining Arborfest checklist and signage.
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- Follow up with schools on potential collaboration for tiny forest project.
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- Prepare for July meeting with ideas for educational workshops related to trees and environment.
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- Develop logistics for tree giveaway program including ordering, storage, and distribution.
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- Plan publicity efforts for tree giveaway program and Arborfest sponsorship recognition.
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- Kathy to contact her mother for foundation contacts and assistance with drafting funding request letters.
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- Assess staff training needs and capacity for urban forestry responsibilities.
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- Board members to research local foundations and donor advised funds for potential tree program funding.
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- Staff to prepare a memo outlining the process and estimated costs for pursuing a historic overlay designation for the central business district.
Source meetings
- Plan for a public hearing on zoning code amendments in August following the July review meeting.
Source meetings
- Encourage Planning Commission to solicit and incorporate public input on zoning and signage issues as feasible within moratorium timelines.
Source meetings
Staff to draft zoning code revision language for July PC. Staff to contact SHPO for historic preservation consultant cost estimate. Commissioner to research stormwater drainage standard improvements.
Source meetings
- Staff to consider adding explicit prohibitions on drones and robotic devices used as signs in the signage ordinance.
Source meetings
- Planning Commission members to submit their zoning code revision suggestions related to bulk, height, and CBD character to staff by the following Friday.
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- Staff to clarify and define signage terms such as digital sign, information board, and display board in the signage ordinance draft.
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- Continue to maintain existing signage regulations until new ordinance is adopted, ensuring no regulatory gaps.
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- Plan and conduct one or more open houses with the business community to discuss signage ordinance revisions and gather feedback, targeting late August for timing.
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- Consider updating the master plan to include a community-derived definition of 'small town character' to guide future development reviews.
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- Explore updating drainage standards to require retention of stormwater based on more current storm models, potentially at the local level.
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- Staff to consolidate zoning revision suggestions and prepare draft ordinance amendments for review at the July Planning Commission meeting.
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- Applicant to address outstanding issues on the 289 Main Street project including drainage plan revisions, west wall architectural articulation, glazing transparency on Gardner Street, rooftop element plans, and lighting adjustments.
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- Obtain formal legal opinions from City Attorney Jim Raymer on whether residential parking on the first floor is a prohibited residential use and on the Planning Commission's authority to act during the moratorium.
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- Coordinate joint meetings or field visits between Parks Board and Harbor Commission to address shared park and harbor space issues.
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- Develop plan for Kiwanis building repair or replacement, coordinating with Parks Board and community input.
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- Review and update commercial licenses and marina rules to ensure current and effective regulations.
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- City manager and staff to follow up with applicant for 'Pups at the Park' event to ensure safety and logistics before approval.
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- Plan and announce community open house to introduce new city manager, date to be determined.
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- Place short-term rental ordinance amendment discussion on July 20 City Council agenda.
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- Continue hiring process for billing clerk payroll specialist position with final interviews.
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- City manager to assess and recommend updates to purchase and procurement policies and RFP processes.
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- Sewer Authority to consider contracting for sewer inspection services in Harbor Springs area.
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- Enhancement committee to proceed with maintenance tasks when weather permits.
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- Continue monitoring and planning for dumpster management in New York lot, with possible implementation in fall.
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- Obtain cost and timing estimates from consulting firms for Ford Park comprehensive design plan.
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- Present small sailboat storage proposal to Parks Board for feedback before further action.
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- Add sentence referencing conflict of interest voting to previous meeting minutes and post draft online for review.
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- Coordinate mailing postcards with QR codes to all Harbor Springs residents to encourage survey participation.
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- Organize multiple informal open house sessions in July to gather public input.
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- Communicate regatta boat size restrictions to participants and manage registrations accordingly.
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- Investigate feasibility and legality of implementing head fees for cruise ships and dock usage restrictions.
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- Promotions committee to conduct social media workshop and continue refining shopping map.
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- Evaluate public engagement strategies and adjust as needed to increase participation.
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- Reach out to other Great Lakes communities (e.g., Alpena, Mackinac Island, Traverse City) for cruise ship management practices.
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- Address kayak dock slipperiness and safety concerns with maintenance team.
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- Revise marine commercial license document to update ferry service hours, special event permit limits, and cruise ship regulations with legal review.
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- Prepare for special DDA meeting on July 8 focused on streetscape plan.
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- Harbormaster to follow up on laundry service pricing and potential adjustments with service provider.
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- Revise and clarify the streetscape survey questions by end of the week.
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- Distribute revised survey via newspaper and online platforms.
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- Share merchant license applications with DDA liaison to improve business engagement.
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- Prepare application form for special event permits as requested by ferry operator.
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Broader zoning amendments deferred pending City Attorney return ~Jun 13 | Council to revisit Jun 15 with City Attorney present
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Plan community open house for May 27 (streetscape) Lamppost color survey to run through late July
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["Council to consider events-on-public-property policy update.", "Monitor HSASDA feasibility study for Harbor 2 lift station and forcemain replacement.", "Prepare for May 4 Council meeting.", "Follow up on board governance discussion."]
Source meetings